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California Association of the Deaf

Official Association Documents

Table of Contents

2011 Revised and Adopted Bylaws include five official Association documents.

They are:

Bylaws

These Bylaws govern all operations of the Association.

Policy and Procedure Guidelines (PPG)

The PPG is established to specifically regulate the conduct of business in meetings. PPGs are designed to provide stability from meeting to meeting to ensure that the organization itself operates in a consistent manner. To adopt or amend a PPG clause requires previous notice and a 2/3 vote of the Board of Directors or with or without notice a vote of the majority of the entire membership of the voting body.

Standing Rules (SR)

The SR provides administrative details that do not need to be inserted into the bylaws and do not relate to the conduct of business at meetings. Requires a majority vote of the Board of Directors to adopt. To amend an SR takes either a majority vote with previous notice or without notice a 2/3 vote or a vote of majority of the entire membership of the voting body.

Articles of Incorporation (AOI) – this shall remain a permanent document

The AOI provides the seal of the Corporation and is a fundamental document to the establishment of the California Association of the Deaf. It is available as a Read-Only document on the Association’s website. A copy of the AOI may be requested by contacting the Chair of the History Preservation Standing Committee or the Association’s Secretary.

Memorandum of Understanding with California Home for the Adult Deaf (CHAD)

The MOU between the Association and CHAD establishes that CAD is the property owner and CHAD is the lessee. The full terms and conditions of the relationship between these two organizations is outlined in the MOU. The MOU is available as a read-only document on the Association’s website. A copy of the MOU may be obtained by contacted either the Association’s Secretary or the Executive Director of CHAD. This document may only be modified/approved by the Board of Directors.

TABLE OF CONTENTS

BYLAWS

HEADING: PAGE #:
1. ARTICLE I NAME 1
2. Section 1.1 NAME 1
3. Section 1.2 STATUS 1
4. ARTICLE II PURPOSE 1
5. Section 2.1 PURPOSE 1
6. ARTICLE III MEMBERSHIP 2
7. Section 3.1 MEMBERSHIP, DUES, AND TERMS 2
8. Section 3.2 ELIGIBILITY AND PRIVELEGES 2
9. Section 3.3 HONORARY 2
10. ARTICLE IV OFFICERS 2
11. Section 4.1 PRESIDENT 2
12. Section 4.2 VICE PRESIDENT 3
13. Section 4.3 SECRETARY 3
14. Section 4.4 TREASURER 3
15. Section 4.5 MEMBERSHIP DIRECTOR 4
16. Section 4.6 DIRECTORS AT LARGE 4
17. Section 4.7 OTHER DUTIES 4
18. Section 4.8 TERM OF OFFICE 4
19. Section 4.9 NOMINATIONS AND ELECTIONS 5
20. Section 4.10 ASSUMPTION OF DUTIES 5
21. Section 4.11 DELEGATES TO NATIONAL ASSOCIATION OF THE DEAF CONFERENCES 5
22. ARTICLE V MEETINGS 6
23. Section 5.1 EXECUTIVE BOARD OF DIRECTORS MEETINGS 6
24. Section 5.2 BOARD OF DIRECTORS MEETING 6
25. Section 5.3 QUORUM FOR BOARD OF DIRECTOR MEETINGS 6
26. Section 5.4 QUORUM FOR GENERAL MEMBERSHIP MEETINGS AT BIENNIAL CONFERENCES 6
27. Section 5.5 SPECIAL MEETINGS 6
28. Section 5.6 REASONABLE ACCCOMMODATION 6
29. ARTICLE VI GOVERNMENT 6
30. Section 6.1 EXECUTIVE BOARD OF DIRECTORS 6
31. Section 6.2 BOARD OF DIRECTORS 6
32. Section 6.3 ABSENCES 7
33. Section 6.4 AUTHORITY 7
34. Section 6.5 LOANS 7
35. Section 6.6 REMOVAL FROM OFFICE 7
36. Section 6.7 RESIGNATIONS OF ELECTED AND APPOINTED BOARD MEMBERS OR REPRESENTATIVES 7
37. Section 6.8 VACANCIES 7
38. Section 6.9 CONFLICT OF INTEREST 7
39. Section 6.10 INDEMINIFICATION 7
40. ARTICLE VII COMMITTEES 8
41. Section 7.1 STANDING COMMITTEE 8
42. Section 7.1.1: Creation and Appointment of Committees 8
43. Section 7.1.2: Budget/Finance Committee 8
44. Section 7.1.3: Audit Committee 8
45. Section 7.1.4: The Nominating Committee 8
46. Section 7.1.5: The Biennial Conference Committee 8
47. Section 7.1.6: Special Committees 9
48. Section 7.1.7: Public Policy/Legislative Committee 9
49. Section 7.1.8: Fundraising Committee 9
50. Section 7.1.9: Membership Committee 9
51. Section 7.1.10: Communications/PR Committee 10
52. Section 7.1.11: History Preservation Committee 10
53. Section 7.1.12: Bylaws Committee 10
54. Section 7.2 AD HOC COMMITTEE 10
55. Section 7.3 APPOINTMENT OF COMMITTEE CHAIRS 10
56. ARTICLE VIII PARLIAMENTARY AUTHORITY 10
57. Section 8.1 PARLIAMENTARY AUTHORITY 10
58. ARTICLE IX AMENDMENTS 11
59. ARTICLE X DISSOLUTION 11
60. Section 10.1 DISSOLUTION 11
61. ARTICLE XI ADDITIONAL MISCELLANEOUS ASSOCIATION ACTIVITIES  11
62. Section 11.1 FISCAL MANAGEMENT 11
63. Section 11.1.1 SCOPE OF FINANCIAL ACTIVITY 12
64. Section 11.1.2 CONTRACTS 12
65. Section 11.2 BOND 12
66. Section 11.3 COMPENSATION 12
67. Section 11.4 FISCAL YEAR 13
68. Section 11.5 FUNDS 13
69. Section 11.6 SPECIAL FUNDS 13
70. Section 11.6.1 Ramger Emergency Fund 13
71. Section 11.6.2 Home Office Patron Fund  13
72. Section 11.7 DONATIONS AND BEQUESTS 14
73. Section 11.8 BIENNIAL CONFERENCES 14
74. Section 11.9 CHAPTERS 14
75. Section 11.9.1 ESTABLISHMENT OF NEW CHAPTERS 14
76. Section 11.9.2 OBJECTIVE OF CHAPTERS 15
77. Section 11.9.3 ELIGIBILITY FOR CHAPTERS 15
78. Section 11.9.4 DISSOLUTION OF CHAPTERS 15


Standing Rules

HEADING: PAGE #:
1. SR:1: 2011 – REQUESTING ACCOMMODATIONS FOR MEETINGS SR-1
2. SR:2:2011 – MANNER BY WHICH TO CONDUCT BUSINESS AT BIENNIAL MEETINGS SR-1
3. SR: 3: 2011 – ORDER OF BUSINESS FOR BIENNIAL CONFERENCES SR-2


Policy and Procedure Guidelines

HEADING: PAGE #:
1. PPG:1:2011 Definition of Deafhood PPG-1
2. PPG:2:2011 CAD’s Key Focus Areas PPG-1
3. PPG:3:2011 DUES PPG-2
4. PPG:4:2011 CAD HOME OFFICE PATRON (HOP) MEMBERS PPG-2
5. PPG:5:2011 NATIONAL AFFILIATIONS PPG-2
6. PPG:6:2011 CHAPTER GUIDELINES PPG-3

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Articles of Incorporation AOI-1

 

Memorandum of Understanding between CAD and CHAD MOU-1
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